Enterprise IT Solutions

Optimum Systems was incorporated at 2014 as a Limited Liability Company (LLC) in Qatar... More  

We offer full design and implementation of Web Applications and Web Portals. These include internal portals, employees’ self-service, ecommerce websites, public websites, projects collaboration and business process workflow applications.

We offer the implementation of Microsoft SharePoint features, which include

  • Personal dashboards and home pages
  • Blogs and discussions
  • Shared documents and meeting workspaces
  • Content management features for documents and other content
  • Document libraries with version control
  • Custom forms and applications
  • Business process workflows
  • Project and tasks management
  • Integration with Microsoft office

Partners

Our company is a Microsoft partner for its business solutions.

  • Microsoft Dynamics AX
  • Microsoft Dynamics CRM

 

Our services

  • Requirements gathering
  • Proof of concept
  • System design
  • System implementation
  • After sales support

 

Solutions modules

  • Financial Management
    • General Ledger 
    • Accounts Receivable 
    • Accounts Payable 
    • Inventory Control
    • Fixed Assets 
  • Human Resources Management
    • Leave Management
    • Attendance Management
    • Loan Management
    • Salary Management
    • Shift Management and Roster scheduling
    • Attendance Time Sheet
    • Payroll Time Sheet
    • Expense Management
    • Performance Management
    • Appraisal
  • Manufacturing
  • Supply Chain Management
  • Procurement
  • Retail
  • Project Management and Accounting
  • Sales and Marketing (CRM)
    • Sales force automation
    • Marketing automation
    • Lead and opportunity management
    • Case management
  • Professional Services
  • Maintenance Management 

 

 

Implementation Methodology

We will leverage a structured approach to implementing ERP and CRM systems. The methodology organizes the approach into five distinct phases during the implementation project lifecycle:

 

  1.  Analysis
  2.  Design
  3.  Development
  4.  Deployment
  5.  Operation

 

We offer complete work collaboration and process workflow systems. The process workflow systems are necessary to ensure work is performed according to processes’ rules by the designated people and at the required time. An example of the solutions that we provide is Correspondence Management System. It manages correspondence of both inbound and outbound, their distribution, task assignment, task follow up, information metadata, categorization and linkage. We also offer Meetings Management System to manage meetings from invitations, participators planning , meeting logistics, meeting agenda, meeting decisions, tasks assignment and follow-up.

MS SharePoint

We offer the implementation of Microsoft SharePoint features, which include:

  • Personal dashboards and home pages. 
  • Blogs and discussions
  • Shared document and meeting workspaces
  • Content management features for documents and other content
  • Document libraries with version control
  • Custom forms and applications 
  • Business Process Workflows 
  • Projects and tasks management
  • Integration with Microsoft Office 

The ECM Stack

 

Capture

Capture is the process of preparing, collecting, and indexing content before being stored in an ECM Platform.

Storage

Storage is the physical and logical storage of content and associated metadata.

Management

The Manage portion of Enterprise Content Management comprises all aspects around governance of the system. This includes informal and formal policies for users, the requirements for how content is captured, the requirements for how content is stored and secured, what is involved in records management, how and when content is deleted or consumed, and finally, but most ignored, how the system grows.

Delivery

The content delivery stage is the process of enhancing content with new information or consuming the content it already has. This includes editing of existing documents, changing of metadata, sharing of the content with other users, co-editing and versioning. 

Process

Process is taking what has been stored in content and incorporating it into another line-of-business activity.

Preservation

Content preservation is about taking that active content generated as part of ECM and moving it to a location in a format that can be accessed, although infrequently, in the foreseeable future.

 

We implement systems such as Microsoft SharePoint, IBM Filenet, Laserfiche, and Kofax solutions.

Our ECM offering includes the integration with other systems including business legacy systems, ERP, eCommerce and databases.

 

Document Digitization Services

Large organizations usually produce large amounts of documents that include handwritings, signatures and comments. 

These documents can build up large amounts of Backlog Files that consume valuable space and require significant time and effort to manage.  

We offer Document Digitization Services for both Backlog and Current documents. 

Our services include:

 

  • Data Migration: from physical to electronic or between different electronic sources.
  • Data Extraction: extracting information from documents
  • Data Entry: using both OCR and manual data entry
  • Document Sorting
  • File Organizing
  • Document Scanning
  • Audio and Video Digitation

Records Management

We offer complete records management solution. Our solution includes documents and records management systems, physical files tracking (using RFID and other methods), physical files storing solutions and records log.

Workflows and Correspondence Systems

  • We offer complete work collaboration and process workflow systems.
  • Correspondence Management System. It manages correspondence of both inbound and outbound, their distribution, task assignment, task follow up, information metadata, categorization and linkage.
  • We also offer Meetings Management System.

 

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